Office Administrator

PDC is seeking a full-time Office Administrator. Reporting to the Financial Controller, The Office Administrator is responsible for a wide variety of clerical office duties and supports company administration needs. This role is externally facing, interacting with customers and vendors at the building’s front desk. Under moderate direction, this position will perform clerical duties with a solid understanding of the company’s operations. Critical for success is the ability to shift activities among multiple priorities, meet important deadlines, possess stringent organizational skills and maintain a high level of professionalism and confidentiality.

What we offer:

• A comprehensive benefits plan through Sun Life including health, dental, vision, life, and disability insurance to ensure you and your family are well-supported.
• Access to an Employee Assistance Program
• Competitive compensation
• Opportunities for professional growth and development
• Weekly catered lunches
• An opportunity to be part of an innovative, growing business!

Your Key Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Provide administrative support including, but not limited to, scheduling multi-attendee meetings, assisting with correspondence, preparation and processing of routine documents and spreadsheets, binder (“Work Order Traveler”) building, assisting with procedure and workflow creation, scanning and accepting couriers.
• Process accounts payable invoices into PDC’s Enterprise Resource Planner (ERP) System. Review vendor statement of accounts and request any missing invoices as required.
• Generate various weekly, monthly, and annual reports as requested.
• Organize and prioritize assignments and take the initiative to follow through on pending items.
• Operate and maintain general office equipment including printers, computers, etc.
• Assist with the development and assembly of presentation materials.
• Enter other data into PDC’s ERP system on an ad hoc basis including, but not limited to, facility maintenance records and service reports.
• Prepare agendas, attend meetings, take and transcribe minutes while maintaining strict confidentiality.
• Coordinate travel schedules as required.
• Respond to telephone, e-mail and in-person inquiries from customers and other parties. Refer all inquiries to the appropriate individuals or departments.
• Maintain office supply and kitchen inventory by tracking levels weekly.
• Write, proofread, distribute and mail correspondence, reports and letters as requested.
• Develop and maintain a well-organized, digital, filing system that permits easy reference and rapid retrieval of information to ensure consistent performance of routines.
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, and other interactions.
• Coordinate and provide information to staff, clients, and vendors about special activities.
• Coordinate weekly and special catering, including team-building initiatives and holiday festivities.
• Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
• Maintain the front entrance, office supply room, lunchrooms and boardrooms in a tidy and presentable manner.
• Other duties or special organizational projects as assigned.

Requirements:

• 3-5 years of administrative experience.
• Knowledge of general office procedures including procurement, travel arrangements and budget management.
• Proficient use of Microsoft Office products, including Excel, Word, Visio, and PowerPoint.
• Demonstrates the ability to handle confidential information with integrity and professionalism.
• Experience with Accounting Software and ERP systems, particularly Jobboss².
• Knowledge of supplies, equipment, and service orders, as well as inventory control of these items.
• Experience maintaining digital filing systems and basic databases.
• Excellent analytical and problem-solving skills.
• Strong interpersonal skills.
• Strong written and verbal skills.

Languages:

• Must be able to communicate verbally and through written language (by hand and digitally) in English.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit and walk; use hands to handle or feel; reach with hands and arms, and talk or hear.
• The employee must lift and/or move 10 – 25 pounds occasionally.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

• While performing the duties of this job, the employee is regularly required to sit for extended periods, stand and walk.
• The noise level in the work environment is usually quiet.
• Infrequent to no travel is required.

Apply Now!

To apply, please send your cover letter and resume to careers@pdcbits.ca

We thank all applicants for their interest; however, only those under consideration will be contacted. It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: careers@pdcbits.ca

*Eligible for employee referral bonus